A. References

Personnel Policies for Staff Members

• Policy 82, Conflict of Interest

UC Policy on Health Care Vendor Relations

UC Business and Finance Bulletins

• BUS-43, Materiel Management, Section III. Part 5 & Section IV. Part 5, Employee-Vendor Relationships

UC Conflict of Interest

UCI Administrative Policies & Procedures

• Section 680-10, Policy on Gifts and Endowments
• Section 700-09, Policies on Gifts, Gratuities and Conflict of Interest
• Section 712-10, Guidelines for Securing the Services of Independent Consultants

UCI Delegations of Authority

B. Authority and Responsibility

1. A department preparing to rent, buy goods or contract for services, which becomes aware of an employee-vendor relationship, shall inform the employee of the need for submission of a report in compliance with BUS-43, Section III. Part 5 & Section IV. Part 5.
2. The employee is responsible for submitting a report, in compliance with BUS-43, Section III. Part 5 & Section IV. Part 5, whenever the employee makes a quotation or proposal to the university or upon learning that one has been made by a near relative.

C. Definitions

Near relative: Spouse, child, parent, sibling, and in-laws and step-relatives in the same relationships.

D. Applicability

All staff members.