Administrative Policies and Procedures: Table of Contents

Section Subject Category Subcategory Date
103-11 Guidelines for Writing and Publishing Administrative Policies and Procedures Organization and Administration Revised October 2023
103-12 Delegation of Authority and Signature Authorization Organization and Administration Rescinded October 1014
105-10 Guidelines for Regents' Agenda Items Organization and Administration Revised February 2008
300-01 Human Resources Department Human Resources
For other Human Resources policies, see Personnel Procedures for UCI Staff Members. 		Revised March 2011
300-10 Background Check Procedures Human Resources
For other Human Resources policies, see Personnel Procedures for UCI Staff Members. 		Revised June 2003
300-12 Guidelines for Campus Temporary Employment Services (CTES) Human Resources
For other Human Resources policies, see Personnel Procedures for UCI Staff Members. 		Revised March 2011
300-13 Guidelines for Volunteers Human Resources
For other Human Resources policies, see Personnel Procedures for UCI Staff Members. 		Revised February 2004
300-14 UCI Catastrophic Leave Program Guidelines Human Resources
For other Human Resources policies, see Personnel Procedures for UCI Staff Members. 		Revised July 2017
300-15 Work-Related Accidents and Injuries Procedures Human Resources
For other Human Resources policies, see Personnel Procedures for UCI Staff Members. 		Revised April 2012
300-16 Transitional Work Program Policy Human Resources
For other Human Resources policies, see Personnel Procedures for UCI Staff Members. 		Reviewed March 2011
300-17 Transitional Work Program Guidelines Human Resources
For other Human Resources policies, see Personnel Procedures for UCI Staff Members. 		Issued October 2011
400 Academic Personnel Office Academic Affairs
For other Academic Affairs and Academic Senate policies, see UCI policies not hosted on this website. 		Revised May 2003
401 Academic Senate Office Academic Affairs
For other Academic Affairs and Academic Senate policies, see UCI policies not hosted on this website. 		Reviewed May 2005
402-10 Endowed Chairs - Procedures Academic Affairs
For other Academic Affairs and Academic Senate policies, see UCI policies not hosted on this website. 		Revised December 2017
420-10 Policy for Student International Activities Academic Affairs
For other Academic Affairs and Academic Senate policies, see UCI policies not hosted on this website. 		Issued July 2023
420-11 Procedures for Student International Activities Academic Affairs
For other Academic Affairs and Academic Senate policies, see UCI policies not hosted on this website. 		Revised September 2023
480-10 Office of Research Research Administration
For other Research policies, see UCI policies not hosted on this website. 		Revised December 2011
483-40 UCI Implementation Guidelines for Tobacco Industry Funding of Research Research Administration
For other Research policies, see UCI policies not hosted on this website. 		Revised June 2008
500 UCI Food Service Policy Student Affairs
For other Student policies, see below and UCI policies not hosted on this website. 		Reviewed February 2002
500 UCI Food Service Guidelines Student Affairs
For other Student policies, see below and UCI policies not hosted on this website. 		Revised February 2002
501 UCI Housing Services Guidelines Student Affairs
For other Student policies, see below and UCI policies not hosted on this website. 		Revised October 2018
501-05 Emotional Support Animals in Housing Policy Student Affairs
For other Student policies, see below and UCI policies not hosted on this website. 		Issued February 2022
502 Preadmission Medical and Physical Examination Guidelines for New and Returning Students Student Affairs
For other Student policies, see below and UCI policies not hosted on this website. 		Revised January 2011
600-10 UCI Libraries Administrative Policies Libraries
For other Libraries policies, see UCI policies not hosted on this website. 		Revised February 2006
680 University Advancement University Advancement Revised April 2011
680-10 Policy on Gifts and Endowments University Advancement Revised September 2009
680-11 Procedures for Processing Acceptance of a Gift/Private Grant University Advancement Revised February 2015
680-12 Policy on Memorial and Honorary Funds University Advancement Reviewed June 2015
700-01 Administrative Committees Business and Financial Affairs General Administration Reviewed May 2005
700-03 Guidelines for Relations of University Employees with State and Federal Officials Business and Financial Affairs General Administration Revised June 2018
700-06 Guidelines for Reporting Improper Activities and for Filing Complaints of Retaliation for Reporting Improper Activities Business and Financial Affairs General Administration Revised March 2016
700-09 Policies on Gifts, Gratuities and Conflict of Interest Business and Financial Affairs General Administration Rescinded October 2024
700-10 Policy on Non-Research Sponsorship and Service Agreements Business and Financial Affairs General Administration Issued July 2009
700-11 Guidelines on Subpoena, Subpoena Duces Tecum, and Deposition Subpoena Business and Financial Affairs General Administration Revised June 2023
700-13 Guidelines for Reimbursement of Gift Purchases Business and Financial Affairs General Administration Rescinded February 2024
700-16 Policy on Conflicts of Interest Created By Consensual Relationships Business and Financial Affairs General Administration Revised October 2020
700-17 Guidelines on Sexual Violence and Sexual Harassment Business and Financial Affairs General Administration Revised August 2020
700-18 Guidelines on Discrimination and Harassment Business and Financial Affairs General Administration Issued August 2020
700-20 Policy on Use of University Name and Seals, Campus Names and Seal and Trademarks Business and Financial Affairs General Administration Revised October 2017
700-30 Policy on International Academic MOUs and Agreements Business and Financial Affairs General Administration Revised January 2019
700-31 Procedures for International Academic MOUs and Agreements Business and Financial Affairs General Administration Revised January 2019
700-32 Health Sciences Affiliation Agreements and Health Sciences Programs Approval Procedures Business and Financial Affairs General Administration Revised February 2022
700-33 Implementing Procedure for Presidential Policy on Abusive Conduct in the Workplace Business and Financial Affairs General Administration Revised August 2024
701 Accounting Office Business and Financial Affairs Accounting Rescinded January 2023
701-01 Guide to Reading General Ledger Account Codes Business and Financial Affairs Accounting Rescinded July 2023
701-03 Payments to Human Subjects - Procedures Business and Financial Affairs Accounting Rescinded February 2024
701-04 Guidelines for Fiscal Closing of University Accounts Business and Financial Affairs Accounting Rescinded July 2023
701-06 Processing and Distribution of Checks Business and Financial Affairs Accounting Rescinded January 2023
701-08 Procedures for Control of Expenditure and Income Funds Business and Financial Affairs Accounting Rescinded October 2023
701-10 Federal Funds Administrative Procedures Business and Financial Affairs Accounting Rescinded August 2023
701-11 Procedure for Establishing or Changing Accounts and Funds Business and Financial Affairs Accounting Rescinded July 2023
701-12 Guidelines on Sales and Use Tax Business and Financial Affairs Accounting Revised December 2016
701-13 Signature Authorization Procedures Business and Financial Affairs Accounting Rescinded April 2024
701-15 Documentation of Financial Transactions - Procedures Business and Financial Affairs Accounting Rescinded October 2023
701-17 Cost Transfers (Non-Payroll) - Procedures Business and Financial Affairs Accounting Rescinded August 2023
701-18 Cost Transfers (Payroll) - Procedures Business and Financial Affairs Accounting Rescinded August 2023
701-19 Payroll Certification System Guidelines for Federally Sponsored Projects Business and Financial Affairs Accounting Revised January 2023
701-20 Business Meetings and Entertainment Guidelines Business and Financial Affairs Accounting Revised June 2022
701-21 Updating Vendor Electronic Fund Transfer (EFT) Information Business and Financial Affairs Accounting Rescinded January 2023
701-22 Recharge Facility and Activity Review and Approval Policy Business and Financial Affairs Accounting Revised March 2022
701-23 Sales and Service Activities Policy Business and Financial Affairs Accounting Revised March 2022
703-10 Budget Office Terms and Definitions Business and Financial Affairs Budget (Financial Planning) Rescinded January 2023
703-11 Amendments to the Operating Budget Policy Business and Financial Affairs Budget (Financial Planning) Rescinded January 2023
703-11 Amendments to the Operating Budget - Implementation Guidelines Business and Financial Affairs Budget (Financial Planning) Rescinded December 2022
703-12 Fund Management - Budgetary Savings Policy Business and Financial Affairs Budget (Financial Planning) Rescinded January 2023
704-10 Campus Cashiering Procedures for Handling Cash and Cash Equivalents Business and Financial Affairs Financial Services Revised February 2022
704-12 Petty Cash Procedures Business and Financial Affairs Financial Services Revised July 2014
704-13 Check Endorsement Procedures Business and Financial Affairs Financial Services Reviewed July 2012
704-14 Policy on Credit and Debit Card Acceptance and Security Business and Financial Affairs Financial Services Issued January 2019
704-15 Non-Student Accounts Receivable Management Procedures Business and Financial Affairs Financial Services Issued February 2022
704-16 Student Accounts Receivable Management Procedures Business and Financial Affairs Financial Services Issued February 2022
704-17 Write Off and Allowance Procedures for Uncollectible Accounts Business and Financial Affairs Financial Services Issued February 2022
705-10 Correspondence Guidelines Business and Financial Affairs Correspondence Revised April 2018
705-12 Guidelines on Correspondence with Local, State, and Federal Officials Business and Financial Affairs Correspondence Revised June 2018
705-16 Guidelines on Stationery, Business Cards, and Collateral Business and Financial Affairs Correspondence Revised April 2018
706-10 Property Inventory Control System Policy Business and Financial Affairs Materiel Management - Property Inventory Control Revised January 2007
706-12 Loan of Equipment - Procedure Business and Financial Affairs Materiel Management - Property Inventory Control Reviewed April 2011
706-14 Property Requiring Special Handling - Procedure Business and Financial Affairs Materiel Management - Property Inventory Control Revised November 2024
706-15 Fabricated Equipment - Procedure Business and Financial Affairs Materiel Management - Property Inventory Control Reviewed February 2007
706-19 Physical Inventory of Equipment - Procedure Business and Financial Affairs Materiel Management - Property Inventory Control Revised February 2007
706-20 Disposal or Transfer of University Equipment - Procedure Business and Financial Affairs Materiel Management - Property Inventory Control Revised March 2017
707-10 Purchasing Procedures Business and Financial Affairs Materiel Management - Purchasing Revised August 2017
707-12 Guidelines for Securing Services of Independent Contractors Business and Financial Affairs Materiel Management - Purchasing Revised July 2001
707-16 Procedures for Departmental Purchase of Library Materials Business and Financial Affairs Materiel Management - Purchasing Revised July 2010
710-10 Internal Audit Policy Business and Financial Affairs Audit Revised December 2022
710-11 External Audit Policy Business and Financial Affairs Audit Revised December 2022
711 Guidelines on University Self-Insurance Business and Financial Affairs Materiel Management - Insurance and Risk Management Rescinded January 2023
712-10 Guidelines for Securing the Services of Independent Consultants Business and Financial Affairs Materiel Management - Agreements Revised November 2011
712-12 Guidelines for Performance Agreements Business and Financial Affairs Materiel Management - Agreements Issued March 2000
713-10 Policy on Student Fees and Service Charges Business and Financial Affairs Fees and Service Charges Revised August 2010
713-11 Policy on Fees for Non-University Users of Campus Properties and Services Business and Financial Affairs Fees and Service Charges Reviewed June 2005
714-15 Policy on Access to University Administrative Information Systems Business and Financial Affairs Computing and Information Systems Revised August 2006
714-16 Procedures for Accessing University Administrative Information Systems Business and Financial Affairs Computing and Information Systems Revised September 2011
714-17 Using University Administrative Information Systems Business and Financial Affairs Computing and Information Systems Reviewed August 2006
714-18 Computer and Network Use Policy Business and Financial Affairs Computing and Information Systems Revised September 2011
715-01 Policy on Travel Authorization and Approval Business and Financial Affairs Travel and Transportation Revised March 2022
715-16 Moving and Relocation Guidelines Business and Financial Affairs Travel and Transportation Revised November 2017
715-22 Guidelines on Use of University Vehicles Business and Financial Affairs Travel and Transportation Rescinded March 2023
718 Foreign Students and Foreign Scholars: Visa Guidelines Business and Financial Affairs International Scholars Revised April 2023
720-10 Information from Public Records (California Public Records Act) - Guidelines Business and Financial Affairs Information Access and Disclosure Revised November 2020
720-11 Privacy of and Access to Information (Excluding Student Records) - Guidelines Business and Financial Affairs Information Access and Disclosure Revised November 2020
720-12 Student and Student Applicant Records - Guidelines Business and Financial Affairs Information Access and Disclosure Revised October 2017
721-10 Records Management Guidelines Business and Financial Affairs Records Management Revised January 2023
721-12 Archives Business and Financial Affairs Records Management Revised August 2017
800-10 Telecommunications System Guidelines Communications Electronic Communications Revised August 2011
800-11 Campus Radio Systems Guidelines Communications Electronic Communications Reviewed November 2010
800-12 Data Communication Systems Guidelines Communications Electronic Communications Revised September 2011
800-13 UCInet Guidelines Communications Electronic Communications Revised August 2011
800-15 UCI Guidelines for the UC Electronic Communications Policy Communications Electronic Communications Revised October 2024
800-16 Web Policy Communications Electronic Communications Revised October 2017
800-17 UCI Implementation Guidelines for Notification in Instances of Security Breaches Involving Personal Information Data Communications Electronic Communications Revised September 2006
800-18 Security Guidelines for Computers and Devices Connected to UCInet Communications Electronic Communications Revised December 2019
800-20 ZotMail Guidelines Communications Electronic Communications Revised April 2023
801 Policy on Mail Services, Shipping and Receiving Communications Distribution Services Revised May 2013
802-10 Division of Teaching Excellence and Innovation Guidelines Communications Instructional Resources Revised March 2018
802-11 Policy on Use of Videotapes Communications Instructional Resources Revised August 2015
802-12 Policy on Off-Air Recording of Broadcast Programming for Educational Purposes Communications Instructional Resources Revised March 2011
900-01 Free Speech at UCI Policy Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised May 2023
900-10 Policy on Use and Scheduling of UC Irvine Properties Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised September 2024
900-11 Guidelines for Scheduling Campus Properties through Student Center & Event Services Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised May 2010
900-12 Policy on Posting and Distribution of Literature and Materials Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised September 2024
900-13 Policy on the Sale, Service and Consumption of Alcoholic Beverages Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised September 2024
900-14 Access Regulations for Employee Organizations Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised September 2013
900-15 UCI Major Events Policy Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Reviewed September 2024
900-16 Policy on Temporary Access to University Properties by Off-Campus Vendors and Commercial Entities Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised April 2015
900-17 Guidelines on Display of National and State Flags Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised June 2021
900-19 Guidelines on Scheduling General Assignment Classrooms for Academic Instruction Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Issued October 2017
900-20 Withdrawal of Consent to Remain on Campus - Policy Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised March 2024
900-21 Withdrawal of Consent to Remain on Campus - Procedure Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Rescinded March 2024
900-22 ASUCI Marquee Posting Policy Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised April 2008
900-23 UCI Guidance Concerning Disruption of University Activities Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Reviewed September 2024
900-30 Policy on Filming and Photography on the UC Irvine Campus Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Issued July 2023
900-31 Guidelines for Filming and Photography on the UC Irvine Campus Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised September 2024
900-32 Guidelines for the Design and Placement of Banners on the UC Irvine Campus Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised April 2018
900-33 Small Unmanned Aircraft Systems/Drone Procedures Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised February 2023
901-10 Capital Planning Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - Planning and Construction Revised May 2002
901-11 Procedure for Naming University Properties, Programs, and Facilities Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - Planning and Construction Revised December 2015
901-12 Environmental Planning & Sustainability Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - Planning and Construction Revised July 2015
901-13 Design & Construction Services Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - Planning and Construction Rescinded March 2024
902-10 Guidelines for UCI Campus Services Provided by Facilities Managements Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - Maintenance and Operation Revised September 2016
902-12 Guidelines for the Conservation and Management of Energy and Water Resources Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - Maintenance and Operation Revised August 2015
902-13 Guidelines for Electronic Security Systems Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - Maintenance and Operation Revised September 2012
902-14 Policy for Key Control and Access to Campus Facilities Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - Maintenance and Operation Revised July 2012
903-10 Environmental Health and Safety (EHS) Policy Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Environmental Health and Safety Revised May 2022
903-14 Smoke and Tobacco Free Environment Policy and Procedures Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Environmental Health and Safety Revised February 2024
903-15 Guidelines on Acquisition and Use of Controlled Substances and Precursor Chemicals in Research Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Environmental Health and Safety Issued February 2024
903-23 Fireworks Policy Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Environmental Health and Safety Revised December 2023
903-29 Drug and Alcohol Testing of Transportation Employees Policy Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Environmental Health and Safety Revised September 2024
903-30 Drug and Alcohol Testing of Transportation Employees Procedures Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Environmental Health and Safety Rescinded September 2024
903-31 Guidelines for the Public Access Automatic External Defibrillation Program Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Environmental Health and Safety Revised April 2024
904 Policy on Parking, Transportation and Traffic Regulation Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Transportation and Distribution Services Revised August 2023
904-10 Parking Definitions, Laws and Enforcement Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Transportation and Distribution Services Revised February 2021
904-11 Parking Permits and Adjudication Guidelines Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Transportation and Distribution Services Revised April 2012
904-12 Sustainable Transportation Guidelines Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Transportation and Distribution Services Revised April 2012
904-13 Guidelines for Vehicles Other Than Automobiles Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Transportation and Distribution Services Revised April 2022
904-14 VIP Service Program Guidelines Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Transportation and Distribution Services Revised April 2012
904-15 Guidelines on Use of University Vehicles Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Transportation and Distribution Services Issued March 2023
904-20 Guidelines on Conditions of Use of Tax-Free Alcohol Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Transportation and Distribution Services Reviewed September 2021
905 Police Department - Authority and Jurisdiction Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Public Safety Revised October 2018
905-10 Police - General Procedures Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Public Safety Rescinded January 2023
905-20 Driver Safety and Driving Records: DMV Employer Pull Notice (EPN) Program Procedures Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Public Safety Revised October 2022
905-30 Emergency Management Policy Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Public Safety Revised December 2022
905-40 Policy on Non-Research Animals on Campus Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Public Safety Revised February 2016
905-41 Guidelines for Reporting Animal-Related Issues Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Public Safety Reviewed January 2016
905-50 Clery Act Compliance Procedures Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Public Safety Revised September 2022
For list of only policies, refer here; for list of only procedures, refer here.