SAMPLE FORMAT: ENDOWED CHAIRS AND PROFESSORSHIPS
May 1996

[On page 1, all Items must have the appropriate footnote regarding release of information to the public, see below.*]
  Campus: _______________ 
 Approved for Campus by: ______________
	Date Submitted: _______________
ITEM FOR ACTION

[Substitute the word “professorship” where appropriate.]

ESTABLISHMENT AND NAMING OF ENDOWED CHAIR [surname of honoree], 
COLLEGE/SCHOOL OF ______________________, _________________________CAMPUS

The Chancellor recommends to the President that the establishment of an endowed chair, College/School of _____________________,______________________campus, be approved, and that the Chair be named the _____________________ Chair in ______________________

[Alternative 1: funded by outright gift]
through establishment of an endowment of $______________

[Alternative 2: funded by pledge, campaign, or deferred gift]
contingent on establishment of an endowment of at least $____________

[Continue: endowment to be held by Regents]
with The Regents for support of the Chair.

[Continue: endowment to be held by campus foundation]
with the [legal name of the Campus Foundation] for support of the Chair, and contingent also on receipt of a binding commitment from the Foundation that it will pay The Regents the income of the Chair endowment held and invested by the Foundation.

[When the donor has so provided, add the following]
Income may be added to principal under conditions authorized by the donor.

[For all chair items, continue]

BACKGROUND

The proposed ______________ Chair in _________________, College/School of ______________, ________________ campus, would be supported by an endowment  
of $ __________ to be held and invested by [The Regents or (legal name of Campus Foundation)]

[Alternative 1: outright gift]
representing an outright gift of $__________ made on [date] by _________________.

[Alternative 2: pledge]
pledged to _____________ by _____________.  The first pledge payment of $____________ was made on [date] with the balance of payments to be made [continue with schedule of future payments].

[Alternative 3: campaign]
[Provide specific details about the fund-raising campaign].

[Alternative 4: deferred gift]
[e.g. , for charitable remainder trust: provide details about type of trust, beneficiaries and contingent beneficiaries, their ages, payout, current value,  and estimated remainder value and submit a signed copy of the trust agreement along with the draft item].

[For all chair items, continue with the following]
[Facts about the honoree]
[Facts about the donor if different from the honoree]
[Facts about the proposed chair and any conditions specified beyond University requirements]

[Final paragraph]

[Alternative 1: to be held by Regents]
Income from the Chair endowment would be made available to the chair holder in support of teaching and research in accordance with University Policy.

[Alternative 2: to be held by campus foundation]
Income from the chair endowment would be transferred to The Regents, to be made available to the Chair holder in support of teaching and research, in accordance with University policy.

[When donor has so provided, add]
Income may be added to principal under conditions authorized by the donor.

[For all chair items, continue]
Salary support and FTE would be provided by the College/School/ Department of ___________.  In keeping with University policy, the   ___________ Division of the Academic Senate has been consulted regarding the establishment of this Chair.

REMINDER 
                                                                                                                          
[	All documents pertaining to the gift and to the chair or professorship must be  signed     ]
[ by the donor and must be submitted together with the campus draft of the proposed Action     ]
[ Item for the Establishment and Naming of the Endowed Chair or Professorship.  Items are      ]
[ not considered received in the office of the President until all applicable background                ]
[ documents have been received.]