UC Irvine Administrative Policies and Procedures
Administrative Policies and Procedures: Table of Contents
During UCI’s response to the COVID-19 pandemic UCI executive directives and other advisories can be found on:
UCI's COVID-19 Resources & Updates.
Some executive directives and advisories may take precedence over administrative policies, procedures, guidelines on this website, or portions of them. If you have policy questions, please email ucipolicy@uci.edu.
Organization and Administration
- 103-11 Guidelines for Writing and Publishing Administrative Policies and Procedures
- 103-12 Delegation of Authority and Signature Authorization
- 105-10 Guidelines for Regents' Agenda Items
Human Resources
- 300-01 Human Resources Department
- 300-10 Background Check Procedures
- 300-12 Guidelines for Campus Temporary Employment Services (CTES)
- 300-13 Guidelines for Volunteers
- 300-14 UCI Catastrophic Leave Program Guidelines
- 300-15 Work-Related Accidents and Injuries Procedures
- 300-16 Transitional Work Program Policy
- 300-17 Transitional Work Program Guidelines
- For other Human Resources policies, see Personnel Procedures for UCI Staff Members.
Academic Affairs
- 400 Academic Personnel Office
- 401 Academic Senate Office
- 402-10 Endowed Chairs - Procedures
- 420-10 Policy for Student International Activities
- 420-11 Procedures for Student International Activities
- For other Academic Affairs and Academic Senate policies, see UCI policies not hosted on this website.
Research Administration
- 480-10 Office of Research
- 483-40 UCI Implementation Guidelines for Tobacco Industry Funding of Research
- For other Research policies, see UCI policies not hosted on this website.
Student Affairs
- 500 UCI Food Service Policy
- 500 UCI Food Service Guidelines
- 501 UCI Housing Services Guidelines
- 501-05 Emotional Support Animals in Housing Policy
- 502 Preadmission Medical and Physical Examination Guidelines for New and Returning Students
- For other Student policies, see below and UCI policies not hosted on this website.
Libraries
- 600-10 UCI Libraries Administrative Policies
- For other Libraries policies, see UCI policies not hosted on this website.
University Advancement
- 680 University Advancement
- 680-10 Policy on Gifts and Endowments
- 680-11 Procedures for Processing Acceptance of a Gift/Private Grant
- 680-12 Policy on Memorial and Honorary Funds
Business and Financial Affairs
General Administration
- 700-01 Administrative Committees
- 700-03 Guidelines for Relations of University Employees with State and Federal Officials
- 700-06 Guidelines for Reporting Improper Activities and for Filing Complaints of Retaliation for Reporting Improper Activities
- 700-09 Policies on Gifts, Gratuities and Conflict of Interest
- 700-10 Policy on Non-Research Sponsorship and Service Agreements
- 700-11 Guidelines on Subpoena, Subpoena Duces Tecum, and Deposition Subpoena
- 700-13 Guidelines for Reimbursement of Gift Purchases
- 700-16 Policy on Conflicts of Interest Created By Consensual Relationships
- 700-17 Guidelines on Sexual Violence and Sexual Harassment
- 700-18 Guidelines on Discrimination and Harassment
- 700-20 Policy on Use of University Name and Seals, Campus Names and Seal and Trademarks
- 700-30 Policy on International Academic MOUs and Agreements
- 700-31 Procedures for International Academic MOUs and Agreements
- 700-32 Health Sciences Affiliation Agreements and Health Sciences Programs Approval Procedures
- 700-33: Implementing Procedure for Presidential Policy on Abusive Conduct in the Workplace
Accounting
- 701 Accounting Office
- 701-01 Guide to Reading General Ledger Account Codes
- 701-03 Payments to Human Subjects - Procedures
- 701-04 Guidelines for Fiscal Closing of University Accounts
- 701-06 Processing and Distribution of Checks
- 701-08 Procedures for Control of Expenditure and Income Funds
- 701-10 Federal Funds Administrative Procedures
- 701-11 Procedure for Establishing or Changing Accounts and Funds
- 701-12 Guidelines on Sales and Use Tax
- 701-13 Signature Authorization Procedures
- 701-15 Documentation of Financial Transactions - Procedures
- 701-17 Cost Transfers (Non-Payroll) - Procedures
- 701-18 Cost Transfers (Payroll) - Procedures
- 701-19 Payroll Certification System Guidelines for Federally Sponsored Projects
- 701-20 Business Meetings and Entertainment Guidelines
- 701-21 Updating Vendor Electronic Fund Transfer (EFT) Information
- 701-22 Recharge Facility and Activity Review and Approval Policy
- 701-23 Sales and Service Activities Policy
Budget (Financial Planning)
- 703-10 Budget Office Terms and Definitions
- 703-11 Amendments to the Operating Budget Policy
- 703-11 Amendments to the Operating Budget - Implementation Guidelines
- 703-12 Fund Management - Budgetary Savings Policy
Financial Services
- 704-10 Campus Cashiering Procedures for Handling Cash and Cash Equivalents
- 704-12 Petty Cash Procedures
- 704-13 Check Endorsement Procedures
- 704-14 Policy on Credit and Debit Card Acceptance and Security
- 704-15 Non-Student Accounts Receivable Management Procedures
- 704-16 Student Accounts Receivable Management Procedures
- 704-17 Write Off and Allowance Procedures for Uncollectible Accounts
Correspondence
- 705-10 Correspondence Guidelines
- 705-12 Guidelines on Correspondence with Local, State, and Federal Officials
- 705-16 Guidelines on Stationery, Business Cards, and Collateral
Materiel Management - Property Inventory Control
- 706-10 Property Inventory Control System Policy
- 706-12 Loan of Equipment - Procedure
- 706-14 Property Requiring Special Handling - Procedure
- 706-15 Fabricated Equipment - Procedure
- 706-19 Physical Inventory of Equipment - Procedure
- 706-20 Disposal or Transfer of University Equipment - Procedure
Materiel Management - Purchasing
- 707-10 Purchasing Procedures
- 707-12 Guidelines for Securing Services of Independent Contractors
- 707-16 Procedures for Departmental Purchase of Library Materials
Audit
Materiel Management - Insurance and Risk Management
Materiel Management - Agreements
- 712-10 Guidelines for Securing the Services of Independent Consultants
- 712-12 Guidelines for Performance Agreements
Fees and Service Charges
- 713-10 Policy on Student Fees and Service Charges
- 713-11 Policy on Fees for Non-University Users of Campus Properties and Services
Computing and Information Systems
- 714-15 Policy on Access to University Administrative Information Systems
- 714-16 Procedures for Accessing University Administrative Information Systems
- 714-17 Using University Administrative Information Systems
- 714-18 Computer and Network Use Policy
Travel and Transportation
- 715-01 Policy on Travel Authorization and Approval
- 715-16 Moving and Relocation Guidelines
- 715-22 Guidelines on Use of University Vehicles
International Scholars
Information Access and Disclosure
- 720-10 Information from Public Records (California Public Records Act) - Guidelines
- 720-11 Privacy of and Access to Information (Excluding Student Records) - Guidelines
- 720-12 Student and Student Applicant Records - Guidelines
Records Management
Communications
Electronic Communications
- 800-10 Telecommunications System Guidelines
- 800-11 Campus Radio Systems Guidelines
- 800-12 Data Communication Systems Guidelines
- 800-13 UCInet Guidelines
- 800-15 UCI Guidelines for the UC Electronic Communications Policy
- 800-16 Web Policy
- 800-17 UCI Implementation Guidelines for Notification in Instances of Security Breaches Involving Personal Information Data
- 800-18 Security Guidelines for Computers and Devices Connected to UCInet
- 800-20 ZotMail Guidelines
Distribution Services
Instructional Resources
- 802-10 Division of Teaching Excellence and Innovation Guidelines
- 802-11 Policy on Use of Videotapes
- 802-12 Policy on Off-Air Recording of Broadcast Programming for Educational Purposes
Physical Environment and Properties
Buildings and Grounds - General Use
- 900-01 Free Speech at UCI Policy
- 900-10 Policy on Use and Scheduling of UC Irvine Properties
- 900-11 Guidelines for Scheduling Campus Properties through Student Center & Event Services
- 900-12 Policy on Posting and Distribution of Literature and Materials
- 900-13 Policy on the Sale, Service and Consumption of Alcoholic Beverages
- 900-14 Access Regulations for Employee Organizations
- 900-15 UCI Major Events Policy
- 900-16 Policy on Temporary Access to University Properties by Off-Campus Vendors and Commercial Entities
- 900-17 Guidelines on Display of National and State Flags
- 900-19 Guidelines on Scheduling General Assignment Classrooms for Academic Instruction
- 900-20 Withdrawal of Consent to Remain on Campus - Policy
- 900-21 Withdrawal of Consent to Remain on Campus - Procedure
- 900-22 ASUCI Marquee Posting Policy
- 900-23 UCI Guidance Concerning Disruption of University Activities
- 900-30 Policy on Filming and Photography on the UC Irvine Campus
- 900-31 Guidelines for Filming and Photography on the UC Irvine Campus
- 900-32 Guidelines for the Design and Placement of Banners on the UC Irvine Campus
- 900-33 Small Unmanned Aircraft Systems/Drone Procedures
Buildings and Grounds - Planning and Construction
- 901-10 Capital Planning
- 901-11 Procedure for Naming University Properties, Programs, and Facilities
- 901-12 Environmental Planning & Sustainability
- 901-13 Design & Construction Services
Buildings and Grounds - Maintenance and Operation
- 902-10 Guidelines for UCI Campus Services Provided by Facilities Management
- 902-12 Guidelines for the Conservation and Management of Energy and Water Resources
- 902-13 Guidelines for Electronic Security Systems
- 902-14 Policy for Key Control and Access to Campus Facilities
Environmental Health and Safety
- 903-10 Environmental Health and Safety (EHS) Policy
- 903-14 Smoke and Tobacco Free Environment Policy and Procedures
- 903-15 Guidelines on Acquisition and Use of Controlled Substances and Precursor Chemicals in Research
- 903-23 Fireworks Policy
- 903-29 Drug and Alcohol Testing of Transportation Employees Policy
- 903-30 Drug and Alcohol Testing of Transportation Employees Procedures
- 903-31 Guidelines for the Public Access Automatic External Defibrillation Program
Transportation and Distribution Services
- 904 Policy on Parking, Transportation and Traffic Regulation
- 904-10 Parking Definitions, Laws and Enforcement
- 904-11 Parking Permits and Adjudication Guidelines
- 904-12 Sustainable Transportation Guidelines
- 904-13 Guidelines for Vehicles Other Than Automobiles
- 904-14 VIP Service Program Guidelines
- 904-15 Guidelines on Use of University Vehicles
- 904-20 Guidelines on Conditions of Use of Tax-Free Alcohol
Public Safety
- 905 Police Department - Authority and Jurisdiction
- 905-10 Police - General Procedures
- 905-20 Driver Safety and Driving Records: DMV Employer Pull Notice (EPN) Program Procedures
- 905-30 Emergency Management Policy
- 905-40 Policy on Non-Research Animals on Campus
- 905-41 Guidelines for Reporting Animal-Related Issues
- 905-50 Clery Act Compliance Procedures
- For other UCI Police policies, see UCI Public Safety Policies.