UCI Official Policies & Procedures Homepage

• Sec. 420-10 Policy for Student International Activities underwent technical revisions to clarify procedures and update links and titles
• Sec. 420-11 Procedure for Student International Activities underwent technical revisions to clarify procedures and update links and titles
• Sec. 902-10 Guidelines for UCI Campus Services Provided by Facilities Management underwent technical revisions to clarify procedures and update links and titles

Rescinded Policies

• Sec. 701-01 Guide to Reading General Ledger Account Codes was rescinded because all pertinent and updated information can be found on the Accounting & Fiscal Services web page.
• Sec. 701-04 Guidelines for Fiscal Closing of University Accounts was rescinded because all pertinent and updated information can be found on the Accounting & Fiscal Services web page.
• Sec. 701-11 Procedure for Establishing or Changing Accounts and Funds was rescinded because all pertinent and updated information can be found on the Accounting & Fiscal Services web page.

Presidential Policies

• Presidential Policy on Sustainable Practices underwent a systemwide review for revisions. Revisions include adding the new Climate Action and Anti-Racism, Diversity Equity and Inclusion and other edits to clarify intent and improve readability.
• Presidential Policy on Developing and Maintaining Presidential Policies (Policy on Policies) underwent a systemwide review for revisions. Revisions include updating the title, scope, summary, and definitions for terms frequently used; adding additional requirements; adding responsibilities for the Policy Action Committee, Division Leader, Stakeholders and Required Reviewers; revision procedures and technical changes for readability and clarity.

• Sec. 700-11 Policy on Subpoena, Subpoena Duces Tecum, and Deposition Subpoena at the UCI Campus underwent technical revisions to clarify procedures and update links and titles

Presidential Policies

• Presidential Policy on NSF COI Disclosure Policy underwent a systemwide review for technical revisions.  Revisions include adding the policy language “registered domestic partner” whenever the policy refers to “spouse”.

• Presidential Delegation of Authority DA2654- Revolving Fund Withdrawals was updated to replace DA2584.  This delegation from the President of the University of California to the Chancellor at UCI gives the authority to designate representatives of the University who sign checks, drafts, or other orders for the payment of money or initiate electronic transfers of funds, provided that all such representatives are covered by fidelity bond.

• Sec. 904-15 Guidelines on Use of University Vehicles was moved from it’s original location under Business and Financial Affairs to Transportation and Distribution Services to provide clearer policy alignment.
• Sec. 700-33 Implementing Procedure for Presidential Policy on Abusive Conduct in the Workplace was created to provide guidance for reporting abusive conduct in the workplace.
• Sec. 900-01 Free Speech at UCI Policy was moved from being an interim policy to a permanent policy.

Rescinded Policies

• Sec. 715-22 Guidelines on Use of University Vehicles was rescinded because all pertinent and updated information is included on Sec. 904-15.

Presidential Policies

• Presidential Delegation of Authority DA 2652- Authorization to participate as a member in Unizin Ltd. (“Unizin”), a member-based non-profit higher education data consortium for student success was established. This delegation from the President of the University of California to the Chancellor at UCI gives the authority to approve and execute any agreements, including any subsequent agreements, modifications, or amendments thereto, reasonably required for UCI to participate as a member of Unizin subject to the conditions and limitations.
• Presidential Delegation of Authority DA 2653- Operation of the Irvine Campus Housing Program, Irvine Campus was established. This delegation from the President of the University of California to the Chancellor at UCI gives the authority to operate, manage, and administer the Irvine Campus Housing Community program. 

• Sec 718 Foreign Students and Foreign Scholars: Visa Guidelines to clarify guidelines and update links and titles
• Sec. 800-20 ZotMail Guidelines underwent technical revisions to include specific language for ASUCI and AGS

• 800-20 ZotMail Guidelines underwent technical revisions to clarify procedures and update links and titles

Presidential Policies

• Presidential Policy on Disclosure of Financial Interests and Management of Conflicts of Interest, National Science Foundation Awards (NSF COI) Policy underwent a systemwide review for technical review and revisions.  Revisions include an updated definition of Significant Financial Interest per the National Science Foundation (NSF), updated policies, external references, and fixed broken links.

• 715-22 Guidelines on Use of University Vehicles underwent technical revisions to clarify procedures and update links and titles
• 900-33 Unmanned Aircraft Systems/Drone Procedures underwent technical revisions to clarify procedures, update definitions and update links and titles

Rescinded Policies

• 905-10 Police-General Procedures was rescinded because all pertinent and updated information can be found on the UCI Police Department web page.

Presidential Policies

• Presidential Policy BFB-BUS-43 Purchase of Goods and Services; Supply Chain Management underwent a systemwide review for technical revisions.  Revisions aim to address language updates to clarify policy requirements, address inconsistencies and formatting errors and separate policy from procedure.
• Presidential Policy Responding to Immigration Enforcement Issues Involving Patients in UC Health Facilities underwent a systemwide review to move out of interim status. Revisions aim to address language updates to clarify custody related requirements, concerns for private and public designated areas within a facility and to require an immigration policy resource for all shifts.

• 900-30 Policy on Filming and Photography on the UC Irvine Campus underwent technical revisions to clarify procedures and update links and titles.
• 900-31 Guidelines for Filming and Photography on the UC Irvine Campus underwent technical revisions to clarify procedures and update links and titles.
• 721-10 Information from Public Records (California Public Records Act) Guidelines underwent techincal revisions to clarify procedures and update links and titles.

Rescinded Policies

• 701 Accounting Office was rescinded because it did not meet the criteria for a policy, guideline, or procedure. This posting described the organizational structure and responsibilities of Accounting and Fiscal Services. This information should be accessed via the Accounting and Fiscal Services web page.
• 701-06 Processing and Distribution of Checks was rescinded because this posting includes outdated instructions for the use of campus tools to process and distribute payments. Updated information should be accessed via the Accounts Payable web page.
• 701-21 Updating Vendor Electronic Fund Transfer Information was rescinded because this posting included outdated information. The AFS internal procedure implemented in 2019 was an interim stop gap measure. These issues are now addressed by the PaymentWorkds system.
• 703-10 Budget Office Terms and Definition was rescinded because it did not meet the criteria for a policy, guideline, or procedure. It was a list of terms and definitions.
• 703-11 Amendments to the Operating Budget- Implementation Guidelines was rescinded because this posting included outdated information. It has been replaced by the UCOP budget manual.
• 703-11 Amendments to the Operating Budget Policy was rescinded because this posting included outdated information. It has been replaced by the UCOP budget manual.
• 703-12 Fund Management- Budgetary Savings Policy was rescinded because this posting included outdated information. It has been replaced by the UCOP budget manual.
• 711 Guidelines for University Self Insurance was rescinded because all pertinent and updated information can be found on the Risk Services-Insurance web page.

Presidential Policies

• UC Policy on Anti-Discrimination underwent a systemwide review. Revisions aim to address the University's policies and procedures for responding to complaints of all forms of discrimination and harassment based on protected categories, including discrimination, harassment, and retaliation that applies to all staff, faculty and academic appointees, and students.

• Sec. 710-10 Internal Audit Policy underwent technical revisions to clarify procedures and update links and titles
• Sec. 710-11 External Audit Policy underwent technical revisions to clarify procedures and update links and titles
• Sec. 905-30 Emergency Management Policy underwent technical revisions to update outdated definitions.

Office of the President

G-28 travel regulations underwent revisions to increase the maximum M&IE rate to $79 per day for the Fiscal Year 2022-2023 based on the information published by the US General Services Administration.

BUS- 79 Expenditures for Business Meeting, Entertainment, and Other Occasions underwent revisions to increase in the maximum meal rates for entertainment, business meetings, and other occasions for the Fiscal year 2022-23 by 10%. This increase is in response to a 40-year high inflation rate and soaring food prices. In addition, the maximum per-person rate for meals and light refreshments includes only the cost of food and beverages for the donor and recruitment related events hosted by the President and the Chancellors. For all other events, the total cost of labor, sales tax, delivery fees or other services fee will continue to be included in the calculation of the maximum per-person rates for breakfast, lunch, dinner, and light refreshments.

Policy on Abusive Conduct in the Workplace underwent revisions in response to the request of the President,  with support from The Regents of the University of California, to develop a Presidential Policy on Abusive Conduct in the Workplace with equal applicability to faculty, staff, and student employees.

PPSM-2.210 Absence from Work underwent revisions to increase the pay calculation for Pay for Family Care and Bonding (PFCB) from 70 percent to 100 percent of an employee’s eligible earnings. This increase is effective January 1, 2023.

PPSM-20 Recruitment and Promotion underwent a “required by law” review to further support the University’s commitment to pay equity and to align with California Senate Bill 1162 (SB-1162). Technical edits also include adding subsections to Section III.A and editing the use of the terms “applicant” and “candidate” for increased clarity. 

PPSM-30 Compensation underwent a “required by law” review to further support the University’s commitment to pay equity and to align with California Senate Bill 1162 (SB-1162) and added new Section III.B.1.d (Access to Salary Range Information).

• Sec. 701-19 Payroll Certification System Guidelines for Federally Sponsored Projects underwent technical revisions to clarify procedures and update links and titles

• Sec. 905-20 Driver Safety & Driving Records- DMV Pull Notice underwent technical revisions to clarify procedures and update links and titles
• Sec. 715-16: Moving and Relocation Guidelines underwent technical revisions to clarify procedures and update links and titles

• Sec. 905-50 Clery Act Compliance procedures  underwent technical revisions to clarify procedures and definitions to match the UCOP Interim Policy and update links and titles.

Office of the President

New UC Research Data Policy- was issued July 15, 2022 and is posted at http://policy.ucop.edu/. The intent of this new Presidential Policy is to clarify the ownership of and responsibility for research data generated during the course of University research, encourage active data management and sharing practices, and provide guidance with respect to procedures when a University researcher leaves the University. Ownership of Research Data by the Regents of the University of California is a long-standing precept originally articulated in Section 020 of the Academic Personnel Manual (APM-020), or Regulation 4. Specifically, APM-020 Part II. Sec. 5 states that “Notebooks and other original records of the research are the property of the University.”

Regents Policy 5309 University of California Employee Housing Assistance Program- underwent technical review and revisions to the title of this document was updated from Implementation Guidelines to Program Requirements per the recommendation of the Policy Advisory Committee (PAC).  In addition, the technical changes do not result in a material change to the Housing Programs, with the exception of the addition of the Zero Interest Supplemental Home Loan Program (ZIP Loan). This program addition was approved by the Regents in January 2022. The ZIP Loan provides an alternate housing assistance option to help support the recruitment and retention of eligible faculty and Senior Management Group (SMGs). Revisions also include updates to the general loan parameters and other administrative changes for clarity and consistency.
Policy on Vaccination Programs with Interim Amendments- underwent revisions to include a consolidation of all existing vaccination requirements other than the Student Immunization Policy, updated language consistent with current public health usage, and extended definition of Covered Non-Affiliate to include K-12 students and children enrolled in day care programs and camps sponsored by the University or operated at a University Facility or Location; as well as individuals enrolled in UC extension programs, continuing education, lifelong learning, seminars, workshops, and other non degree-granting educational programs, professional development, and/or recreational programs.
IS-5 Licensing and Operations of University Radio, Television and Microwave- underwent technical revisions to include the newest policy template, corrected grammar and verbs to match policy language, added the functional e-mail address for the Coordinator: uc_fcc_licenses@ucop.edu, The requirement to print a copy of the FCC regulation was deleted - it is online and readily available at https://www.ecfr.gov/ and terms, role names and organization names were updated to reflect current conventions.