Administrative Policies and Procedures: Table of Contents

Section	Subject	Category	Subcategory	Date
103-11	Guidelines for Writing and Publishing Administrative Policies and Procedures	Organization and Administration		Revised October 2023
103-12	Delegation of Authority and Signature Authorization	Organization and Administration		Rescinded October 1014
105-10	Guidelines for Regents' Agenda Items	Organization and Administration		Revised February 2008
300-01	Human Resources Department	Human Resources For other Human Resources policies, see Personnel Procedures for UCI Staff Members		Revised March 2011
300-10	Background Check Procedures	Human Resources For other Human Resources policies, see Personnel Procedures for UCI Staff Members		Revised June 2003
300-12	Guidelines for Campus Temporary Employment Services (CTES)	Human Resources For other Human Resources policies, see Personnel Procedures for UCI Staff Members		Revised March 2011
300-13	Guidelines for Volunteers	Human Resources For other Human Resources policies, see Personnel Procedures for UCI Staff Members		Revised February 2004
300-14	UCI Catastrophic Leave Program Guidelines	Human Resources For other Human Resources policies, see Personnel Procedures for UCI Staff Members		Revised July 2017
300-15	Work-Related Accidents and Injuries Procedures	Human Resources For other Human Resources policies, see Personnel Procedures for UCI Staff Members		Revised April 2012
300-16	Transitional Work Program Policy	Human Resources For other Human Resources policies, see Personnel Procedures for UCI Staff Members		Reviewed March 2011
300-17	Transitional Work Program Guidelines	Human Resources For other Human Resources policies, see Personnel Procedures for UCI Staff Members		Issued October 2011
400	Academic Personnel Office	Academic Affairs		Revised May 2003
401	Academic Senate Office	Academic Affairs		Reviewed May 2005
402-10	Endowed Chairs – Procedures	Academic Affairs		Revised December 2017
420-10	Policy for Student International Activities	Academic Affairs		Issued July 2023
420-11	Procedures for Student International Activities	Academic Affairs		Revised September 2023
480-10	Office of Research	Research Administration For other Research policies, see UCI policies not hosted on this website		Rescinded February 2025
483-40	UCI Implementation Guidelines for Tobacco Industry Funding of Research	Research Administration For other Research policies, see UCI policies not hosted on this website		Rescinded February 2025
500	UCI Food Service Policy	Student Affairs Student Affairs For other Student policies, see below and UCI policies not hosted on this website.		Reviewed February 2002
500	UCI Food Service Guidelines	Student Affairs Student Affairs For other Student policies, see below and UCI policies not hosted on this website.		Revised February 2002
501	UCI Housing Services Guidelines	Student Affairs Student Affairs For other Student policies, see below and UCI policies not hosted on this website.		Revised October 2018
501-05	Emotional Support Animals in Housing Policy	Student Affairs Student Affairs For other Student policies, see below and UCI policies not hosted on this website.		Issued February 2022
502	Preadmission Medical and Physical Examination Guidelines for New and Returning Students	Student Affairs Student Affairs For other Student policies, see below and UCI policies not hosted on this website.		Revised January 2011
600-10	UCI Libraries Administrative Policies	Libraries Student Affairs For other Student policies, see below and UCI policies not hosted on this website.		Revised February 2006
680	University Advancement	University Advancement		Revised April 2011
680-10	Policy on Gifts and Endowments	University Advancement		Revised September 2009
680-11	Procedures for Processing Acceptance of a Gift/Private Grant	University Advancement		Revised February 2015
680-12	Policy on Memorial and Honorary Funds	University Advancement		Reviewed June 2015
700-01	Administrative Committees	Business and Financial Affairs	General Administration	Reviewed May 2005
700-03	Guidelines for Relations of University Employees with State and Federal Officials	Business and Financial Affairs	General Administration	Revised June 2018
700-06	Guidelines for Reporting Improper Activities and for Filing Complaints of Retaliation for Reporting Improper Activities	Business and Financial Affairs	General Administration	Revised March 2016
700-09	Policies on Gifts, Gratuities and Conflict of Interest	Business and Financial Affairs	General Administration	Rescinded October 2024
700-10	Policy on Non-Research Sponsorship and Service Agreements	Business and Financial Affairs	General Administration	Issued July 2009
700-11	Guidelines on Subpoena, Subpoena Duces Tecum, and Deposition Subpoena	Business and Financial Affairs	General Administration	Revised June 2023
700-13	Guidelines for Reimbursement of Gift Purchases	Business and Financial Affairs	General Administration	Rescinded February 2024
700-16	Policy on Conflicts of Interest Created By Consensual Relationships	Business and Financial Affairs	General Administration	Revised October 2020
700-17	Guidelines on Sexual Violence and Sexual Harassment	Business and Financial Affairs	General Administration	Revised August 2020
700-18	Guidelines on Discrimination and Harassment	Business and Financial Affairs	General Administration	Issued August 2020
700-20	Policy on Use of University Name and Seals, Campus Names and Seal and Trademarks	Business and Financial Affairs	General Administration	Revised October 2017
700-30	Policy on International Academic MOUs and Agreements	Business and Financial Affairs	General Administration	Revised January 2019
700-31	Procedures for International Academic MOUs and Agreements	Business and Financial Affairs	General Administration	Revised January 2019
700-32	Health Sciences Affiliation Agreements and Health Sciences Programs Approval Procedures	Business and Financial Affairs	General Administration	Revised February 2022
700-33	Implementing Procedure for Presidential Policy on Abusive Conduct in the Workplace	Business and Financial Affairs	General Administration	Revised August 2024
701	Accounting Office	Business and Financial Affairs	Accounting	Rescinded January 2023
701-01	Guide to Reading General Ledger Account Codes	Business and Financial Affairs	Accounting	Rescinded July 2023
701-03	Payments to Human Subjects – Procedures	Business and Financial Affairs	Accounting	Rescinded February 2024
701-04	Guidelines for Fiscal Closing of University Accounts	Business and Financial Affairs	Accounting	Rescinded July 2023
701-06	Processing and Distribution of Checks	Business and Financial Affairs	Accounting	Rescinded January 2023
701-08	Procedures for Control of Expenditure and Income Funds	Business and Financial Affairs	Accounting	Rescinded October 2023
701-10	Federal Funds Administrative Procedures	Business and Financial Affairs	Accounting	Rescinded August 2023
701-11	Procedure for Establishing or Changing Accounts and Funds	Business and Financial Affairs	Accounting	Rescinded July 2023
701-12	Guidelines on Sales and Use Tax	Business and Financial Affairs	Accounting	Revised December 2016
701-13	Signature Authorization Procedures	Business and Financial Affairs	Accounting	Rescinded April 2024
701-15	Documentation of Financial Transactions – Procedures	Business and Financial Affairs	Accounting	Rescinded October 2023
701-17	Cost Transfers (Non-Payroll) – Procedures	Business and Financial Affairs	Accounting	Rescinded August 2023
701-18	Cost Transfers (Payroll) – Procedures	Business and Financial Affairs	Accounting	Rescinded August 2023
701-19	Payroll Certification System Guidelines for Federally Sponsored Projects	Business and Financial Affairs	Accounting	Revised January 2023
701-20	Business Meetings and Entertainment Guidelines	Business and Financial Affairs	Accounting	Revised June 2022
701-21	Updating Vendor Electronic Fund Transfer (EFT) Information	Business and Financial Affairs	Accounting	Rescinded January 2023
701-22	Recharge Facility and Activity Review and Approval Policy	Business and Financial Affairs	Accounting	Revised March 2022
701-23	Sales and Service Activities Policy	Business and Financial Affairs	Accounting	Revised March 2022
703-10	Budget Office Terms and Definitions	Business and Financial Affairs	Budget (Financial Planning)	Rescinded January 2023
703-11	Amendments to the Operating Budget – Implementation Guidelines	Business and Financial Affairs	Budget (Financial Planning)	Rescinded December 2022
703-11	Amendments to the Operating Budget Policy	Business and Financial Affairs	Budget (Financial Planning)	Rescinded January 2023
703-12	Fund Management – Budgetary Savings Policy	Business and Financial Affairs	Budget (Financial Planning)	Rescinded January 2023
704-10	Campus Cashiering Procedures for Handling Cash and Cash Equivalents	Business and Financial Affairs	Financial Services	Revised February 2022
704-12	Petty Cash Procedures	Business and Financial Affairs	Financial Services	Revised July 2014
704-13	Check Endorsement Procedures	Business and Financial Affairs	Financial Services	Rescinded May 2025
704-14	Policy on Credit and Debit Card Acceptance and Security	Business and Financial Affairs	Financial Services	Issued January 2019
704-15	Non-Student Accounts Receivable Management Procedures	Business and Financial Affairs	Financial Services	Rescinded May 2025
704-16	Student Accounts Receivable Management Procedures	Business and Financial Affairs	Financial Services	Rescinded May 2025
704-17	Write Off and Allowance Procedures for Uncollectible Accounts	Business and Financial Affairs	Financial Services	Rescinded May 2025
705-10	Correspondence Guidelines	Business and Financial Affairs	Correspondence	Revised April 2018
705-12	Guidelines on Correspondence with Local, State, and Federal Officials	Business and Financial Affairs	Correspondence	Revised June 2018
705-16	Guidelines on Stationery, Business Cards, and Collateral	Business and Financial Affairs	Correspondence	Revised April 2018
706-10	Property Inventory Control System Policy	Business and Financial Affairs	Materiel Management – Property Inventory Control	Revised January 2007
706-12	Loan of Equipment – Procedure	Business and Financial Affairs	Materiel Management – Property Inventory Control	Reviewed April 2011
706-14	Property Requiring Special Handling – Procedure	Business and Financial Affairs	Materiel Management – Property Inventory Control	Revised November 2024
706-15	Fabricated Equipment – Procedure	Business and Financial Affairs	Materiel Management – Property Inventory Control	Reviewed February 2007
706-19	Physical Inventory of Equipment – Procedure	Business and Financial Affairs	Materiel Management – Property Inventory Control	Revised February 2007
706-20	Disposal or Transfer of University Equipment – Procedure	Business and Financial Affairs	Materiel Management – Property Inventory Control	Revised March 2017
707-10	Procurement Guidelines for Policy Compliance	Business and Financial Affairs	Procurement Services	Revised May 2025
707-12	Guidelines for Securing Services of Independent Contractors	Business and Financial Affairs	Materiel Management – Purchasing	Revised July 2001
707-16	Procedures for Departmental Purchase of Library Materials	Business and Financial Affairs	Materiel Management – Purchasing	Revised July 2010
710-10	Internal Audit Policy	Business and Financial Affairs	Audit	Revised December 2022
710-11	External Audit Policy	Business and Financial Affairs	Audit	Revised December 2022
711	Guidelines on University Self-Insurance	Business and Financial Affairs	Materiel Management – Insurance and Risk Management	Rescinded January 2023
712-10	Guidelines for Securing the Services of Independent Consultants	Business and Financial Affairs	Materiel Management – Agreements	Revised November 2011
712-12	Guidelines for Performance Agreements	Business and Financial Affairs	Materiel Management – Agreements	Issued March 2000
713-10	Policy on Student Fees and Service Charges	Business and Financial Affairs	Fees and Service Charges	Revised August 2010
713-11	Policy on Fees for Non-University Users of Campus Properties and Services	Business and Financial Affairs	Fees and Service Charges	Reviewed June 2005
714-15	Policy on Access to University Administrative Information Systems	Business and Financial Affairs	Computing and Information Systems	Revised August 2006
714-16	Procedures for Accessing University Administrative Information Systems	Business and Financial Affairs	Computing and Information Systems	Revised September 2011
714-17	Using University Administrative Information Systems	Business and Financial Affairs	Computing and Information Systems	Reviewed August 2006
714-18	Computer and Network Use Policy	Business and Financial Affairs	Computing and Information Systems	Revised September 2011
715-01	Policy on Travel Authorization and Approval	Business and Financial Affairs	Travel and Transportation	Revised March 2022
715-16	Moving and Relocation Guidelines	Business and Financial Affairs	Travel and Transportation	Revised November 2017
715-22	Guidelines on Use of University Vehicles	Business and Financial Affairs	Travel and Transportation	Rescinded March 2023
718	Foreign Students and Foreign Scholars: Visa Guidelines	Business and Financial Affairs	International Scholars	Revised April 2023
720-10	Information from Public Records (California Public Records Act) – Guidelines	Business and Financial Affairs	Information Access and Disclosure	Revised November 2020
720-11	Privacy of and Access to Information (Excluding Student Records) – Guidelines	Business and Financial Affairs	Information Access and Disclosure	Revised November 2020
720-12	Student and Student Applicant Records – Guidelines	Business and Financial Affairs	Information Access and Disclosure	Revised October 2017
721-10	Records Management Guidelines	Business and Financial Affairs	Records Management	Revised January 2023
721-12	Archives	Business and Financial Affairs	Records Management	Revised August 2017
800-10	Telecommunications System Guidelines	Communications	Electronic Communications	Revised August 2011
800-11	Campus Radio Systems Guidelines	Communications	Electronic Communications	Reviewed November 2010
800-12	Data Communication Systems Guidelines	Communications	Electronic Communications	Revised September 2011
800-13	UCInet Guidelines	Communications	Electronic Communications	Revised August 2011
800-15	UCI Guidelines for the UC Electronic Communications Policy	Communications	Electronic Communications	Revised October 2024
800-16	Web Policy	Communications	Electronic Communications	Revised October 2017
800-17	UCI Implementation Guidelines for Notification in Instances of Security Breaches Involving Personal Information Data	Communications	Electronic Communications	Revised September 2006
800-18	Security Guidelines for Computers and Devices Connected to UCInet	Communications	Electronic Communications	Revised December 2019
800-20	ZotMail Guidelines	Communications	Electronic Communications	Revised April 2023
801	Policy on Mail Services, Shipping and Receiving	Communications	Distribution Services	Revised May 2013
802-10	Division of Teaching Excellence and Innovation Guidelines	Communications	Instructional Resources	Revised March 2018
802-11	Policy on Use of Videotapes	Communications	Instructional Resources	Revised August 2015
802-12	Policy on Off-Air Recording of Broadcast Programming for Educational Purposes	Communications	Instructional Resources	Revised March 2011
900-01	Free Speech at UCI Policy	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – General Use	Revised May 2023
900-10	Policy on Use and Scheduling of UC Irvine Properties	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – General Use	Revised September 2024
900-11	Guidelines for Scheduling Campus Properties through Student Center & Event Services	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – General Use	Revised May 2010
900-12	Policy on Posting and Distribution of Literature and Materials	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – General Use	Revised May 2025
900-13	Policy on the Sale, Service and Consumption of Alcoholic Beverages	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – General Use	Revised September 2024
900-14	Access Regulations for Employee Organizations	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – General Use	Revised September 2013
900-15	UCI Major Events Policy	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – General Use	Reviewed September 2024
900-16	Policy on Temporary Access to University Properties by Off-Campus Vendors and Commercial Entities	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – General Use	Revised April 2015
900-17	Guidelines on Display of National and State Flags	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – General Use	Revised June 2021
900-19	Guidelines on Scheduling General Assignment Classrooms for Academic Instruction	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – General Use	Issued October 2017
900-20	Withdrawal of Consent to Remain on Campus – Policy	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – General Use	Revised March 2024
900-21	Withdrawal of Consent to Remain on Campus – Procedure	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – General Use	Rescinded March 2024
900-22	ASUCI Marquee Posting Policy	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – General Use	Revised April 2008
900-23	UCI Guidance Concerning Disruption of University Activities	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – General Use	Reviewed September 2024
900-30	Policy on Filming and Photography on the UC Irvine Campus	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – General Use	Issued July 2023
900-31	Guidelines for Filming and Photography on the UC Irvine Campus	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – General Use	Revised September 2024
900-32	Guidelines for the Design and Placement of Banners on the UC Irvine Campus	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – General Use	Revised April 2018
900-33	Small Unmanned Aircraft Systems/Drone Procedures	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – General Use	Revised February 2023
901-10	Capital Planning	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – Planning and Construction	Revised May 2002
901-11	Procedure for Naming University Properties, Programs, and Facilities	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – Planning and Construction	Revised December 2015
901-12	Environmental Planning & Sustainability	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – Planning and Construction	Revised July 2015
901-13	Design & Construction Services	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – Planning and Construction	Rescinded March 2024
902-10	Guidelines for UCI Campus Services Provided by Facilities Managements	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – Maintenance and Operation	Revised September 2016
902-12	Guidelines for the Conservation and Management of Energy and Water Resources	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – Maintenance and Operation	Revised August 2015
902-13	Guidelines for Electronic Security Systems	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – Maintenance and Operation	Revised September 2012
902-14	Policy for Key Control and Access to Campus Facilities	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Buildings and Grounds – Maintenance and Operation	Revised July 2012
903-10	Environmental Health and Safety (EHS) Policy	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Environmental Health and Safety	Revised May 2022
903-14	Smoke and Tobacco Free Environment Policy and Procedures	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Environmental Health and Safety	Revised February 2024
903-15	Guidelines on Acquisition and Use of Controlled Substances and Precursor Chemicals in Research	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Environmental Health and Safety	Issued February 2024
903-23	Fireworks Policy	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Environmental Health and Safety	Revised December 2023
903-29	Drug and Alcohol Testing of Transportation Employees Policy	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Environmental Health and Safety	Revised September 2024
903-30	Drug and Alcohol Testing of Transportation Employees Procedures	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Environmental Health and Safety	Rescinded September 2024
903-31	Guidelines for the Public Access Automatic External Defibrillation Program	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Environmental Health and Safety	Revised April 2024
904	Policy on Parking, Transportation and Traffic Regulation	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Transportation and Distribution Services	Revised August 2023
904-10	Parking Definitions, Laws and Enforcement	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Transportation and Distribution Services	Revised February 2021
904-11	Parking Permits and Adjudication Guidelines	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Transportation and Distribution Services	Revised April 2012
904-12	Sustainable Transportation Guidelines	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Transportation and Distribution Services	Revised April 2012
904-13	Guidelines for Vehicles Other Than Automobiles	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Transportation and Distribution Services	Revised April 2022
904-14	VIP Service Program Guidelines	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Transportation and Distribution Services	Revised April 2012
904-15	Guidelines on Use of University Vehicles	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Transportation and Distribution Services	Issued March 2023
904-20	Guidelines on Conditions of Use of Tax-Free Alcohol	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Transportation and Distribution Services	Reviewed September 2021
905	Police Department – Authority and Jurisdiction	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Public Safety	Revised October 2018
905-10	Police – General Procedures	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Public Safety	Rescinded January 2023
905-20	Driver Safety and Driving Records: DMV Employer Pull Notice (EPN) Program Procedures	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Public Safety	Revised October 2022
905-30	Emergency Management Policy	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Public Safety	Revised December 2022
905-40	Policy on Non-Research Animals on Campus	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Public Safety	Revised February 2016
905-41	Guidelines for Reporting Animal-Related Issues	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Public Safety	Reviewed January 2016
905-50	Clery Act Compliance Procedures	Physical Environment and Properties Physical Environment and Properties For other UCI Police policies, see UCI Police Department Policies.	Public Safety	Revised September 2022