UCI Policies & Procedures [Table of Contents]

Section Subject Category Subcategory Date
103-11 Guidelines for Writing and Publishing Administrative Policies and Procedures Organization and Administration Revised 2023-10-27
103-12 Delegation of Authority and Signature Authorization Organization and Administration Revised 2017-10-27
105-10 Guidelines for Regents' Agenda Items Organization and Administration Revised 2012-08-29
300-01 Human Resources Department Human Resources
For other Human Resources policies, see Personnel Procedures for UCI Staff Members. 		Revised 2014-03-11
300-10 Background Check Procedures Human Resources
For other Human Resources policies, see Personnel Procedures for UCI Staff Members. 		Revised 2013-06-17
300-12 Guidelines for Campus Temporary Employment Services (CTES) Human Resources
For other Human Resources policies, see Personnel Procedures for UCI Staff Members. 		Revised 2011-03-11
300-13 Guidelines for Volunteers Human Resources
For other Human Resources policies, see Personnel Procedures for UCI Staff Members. 		Revised 2006-07-07
300-14 UCI Catastrophic Leave Program Guidelines Human Resources
For other Human Resources policies, see Personnel Procedures for UCI Staff Members. 		Revised 2017-07-06
300-15 Work-Related Accidents and Injuries Procedures Human Resources
For other Human Resources policies, see Personnel Procedures for UCI Staff Members. 		Revised 2015-04-20
300-16 Transitional Work Program Policy Human Resources
For other Human Resources policies, see Personnel Procedures for UCI Staff Members. 		Revised 2006-01-23
300-17 Transitional Work Program Guidelines Human Resources
For other Human Resources policies, see Personnel Procedures for UCI Staff Members. 		Issued 2011-10-28
400 Academic Personnel Office Academic Affairs
For other Academic Affairs and Academic Senate policies, see UCI policies not hosted on this website. 		Revised 2003-05-16
401 Academic Senate Office Academic Affairs
For other Academic Affairs and Academic Senate policies, see UCI policies not hosted on this website. 		Revised 2005-05-04
402-10 Endowed Chairs - Procedures Academic Affairs
For other Academic Affairs and Academic Senate policies, see UCI policies not hosted on this website. 		Revised 2017-12-21
420-10 Policy for Student International Activities Academic Affairs
For other Academic Affairs and Academic Senate policies, see UCI policies not hosted on this website. 		Issued 2023-07-11
420-11 Procedures for Student International Activities Academic Affairs
For other Academic Affairs and Academic Senate policies, see UCI policies not hosted on this website. 		Revised 2023-09-19
480-10 Office of Research Research Administration
For other Research policies, see UCI policies not hosted on this website. 		Revised 2011-12-01
483-40 UCI Implementation Guidelines for Tobacco Industry Funding of Research Research Administration
For other Research policies, see UCI policies not hosted on this website. 		Revised 2008-06-19
500 UCI Food Service Policy Student Affairs
For other Student policies, see below and UCI policies not hosted on this website. 		Revised 2002-02-25
500 UCI Food Service Guidelines Student Affairs
For other Student policies, see below and UCI policies not hosted on this website. 		Revised 2005-06-18
501 UCI Housing Services Guidelines Student Affairs
For other Student policies, see below and UCI policies not hosted on this website. 		Revised 2018-10-08
501-05 Emotional Support Animals in Housing Policy Student Affairs
For other Student policies, see below and UCI policies not hosted on this website. 		Issued 2022-02-11
502 Preadmission Medical and Physical Examination Guidelines for New and Returning Students Student Affairs
For other Student policies, see below and UCI policies not hosted on this website. 		Revised 2011-03-11
600-10 UCI Libraries Administrative Policies Libraries
For other Libraries policies, see UCI policies not hosted on this website. 		Revised 2006-02-01
680 University Advancement University Advancement Revised 2011-04-01
680-10 Policy on Gifts and Endowments University Advancement Revised 2019-09-03
680-11 Procedures for Processing Acceptance of a Gift/Private Grant University Advancement Revised 2015-02-27
680-12 Policy on Memorial and Honorary Funds University Advancement Revised 2011-04-01
700-01 Administrative Committees Business and Financial Affairs General Administration Revised 2005-05-04
700-03 Guidelines for Relations of University Employees with State and Federal Officials Business and Financial Affairs General Administration Revised 2018-06-07
700-06 Guidelines for Reporting Improper Activities and for Filing Complaints of Retaliation for Reporting Improper Activities Business and Financial Affairs General Administration Revised 2016-03-28
700-09 Policies on Gifts, Gratuities and Conflict of Interest Business and Financial Affairs General Administration Revised 2018-06-01
700-10 Policy on Non-Research Sponsorship and Service Agreements Business and Financial Affairs General Administration Issued 2009-07-10
700-11 Guidelines on Subpoena, Subpoena Duces Tecum, and Deposition Subpoena Business and Financial Affairs General Administration Revised 2003-06-01
700-13 Guidelines for Reimbursement of Gift Purchases Business and Financial Affairs General Administration Revised 2015-04-17
700-16 Policy on Conflicts of Interest Created By Consensual Relationships Business and Financial Affairs General Administration Revised 2020-10-22
700-17 Guidelines on Sexual Violence and Sexual Harassment Business and Financial Affairs General Administration Revised 2020-08-17
700-18 Guidelines on Discrimination and Harassment Business and Financial Affairs General Administration Issued 2020-08-17
700-20 Policy on Use of University Name and Seals, Campus Names and Seal and Trademarks Business and Financial Affairs General Administration Revised 2017-10-04
700-30 Policy on International Academic MOUs and Agreements Business and Financial Affairs General Administration Revised 2019-01-22
700-31 Procedures for International Academic MOUs and Agreements Business and Financial Affairs General Administration Revised 2019-01-22
700-32 Health Sciences Affiliation Agreements and Health Sciences Programs Approval Procedures Business and Financial Affairs General Administration Revised 2022-02-22
700-33 Implementing Procedure for Presidential Policy on Abusive Conduct in the Workplace Business and Financial Affairs General Administration Issued 2023-04-27
701 Accounting Office Business and Financial Affairs Accounting Rescinded 2023-01-24
701-01 Guide to Reading General Ledger Account Codes Business and Financial Affairs Accounting Rescinded 2023-07-05
701-03 Payments to Human Subjects - Procedures Business and Financial Affairs Accounting Revised 2021-09-20
701-04 Guidelines for Fiscal Closing of University Accounts Business and Financial Affairs Accounting Rescinded 2023-07-05
701-06 Processing and Distribution of Checks Business and Financial Affairs Accounting Rescinded 2023-01-24
701-08 Procedures for Control of Expenditure and Income Funds Business and Financial Affairs Accounting Rescinded 2023-10-05
701-10 Federal Funds Administrative Procedures Business and Financial Affairs Accounting Rescinded 2023-08-11
701-11 Procedure for Establishing or Changing Accounts and Funds Business and Financial Affairs Accounting Rescinded 2023-07-05
701-12 Guidelines on Sales and Use Tax Business and Financial Affairs Accounting Revised 2016-12-15
701-13 Signature Authorization Procedures Business and Financial Affairs Accounting Revised 2007-09-04
701-15 Documentation of Financial Transactions - Procedures Business and Financial Affairs Accounting Rescinded 2023-10-05
701-17 Cost Transfers (Non-Payroll) - Procedures Business and Financial Affairs Accounting Rescinded 2023-08-11
701-18 Cost Transfers (Payroll) - Procedures Business and Financial Affairs Accounting Rescinded 2023-08-11
701-19 Payroll Certification System Guidelines for Federally Sponsored Projects Business and Financial Affairs Accounting Revised 2023-01-01
701-20 Business Meetings and Entertainment Guidelines Business and Financial Affairs Accounting Reviewed 2022-06-10
701-21 Updating Vendor Electronic Fund Transfer (EFT) Information Business and Financial Affairs Accounting Rescinded 2023-01-06
701-22 Recharge Facility and Activity Review and Approval Policy Business and Financial Affairs Accounting Revised 2022-07-27
701-23 Sales and Service Activities Policy Business and Financial Affairs Accounting Revised 2022-03-03
703-10 Budget Office Terms and Definitions Business and Financial Affairs Budget (Financial Planning) Rescinded 2023-01-06
703-11 Amendments to the Operating Budget Policy Business and Financial Affairs Budget (Financial Planning) Rescinded 2023-01-06
703-11 Amendments to the Operating Budget - Implementation Guidelines Business and Financial Affairs Budget (Financial Planning) Rescinded 2023-01-06
703-12 Fund Management - Budgetary Savings Policy Business and Financial Affairs Budget (Financial Planning) Rescinded 2023-01-06
704-10 Campus Cashiering Procedures for Handling Cash and Cash Equivalents Business and Financial Affairs Financial Services Revised 2022-02-16
704-12 Petty Cash Procedures Business and Financial Affairs Financial Services Revised 2014-06-27
704-13 Check Endorsement Procedures Business and Financial Affairs Financial Services Revised 2005-08-09
704-14 Policy on Credit and Debit Card Acceptance and Security Business and Financial Affairs Financial Services Issued 2019-01-18
704-15 Non-Student Accounts Receivable Management Procedures Business and Financial Affairs Financial Services Issued 2022-02-16
704-16 Student Accounts Receivable Management Procedures Business and Financial Affairs Financial Services Issued 2022-02-16
704-17 Write Off and Allowance Procedures for Uncollectible Accounts Business and Financial Affairs Financial Services Issued 2022-02-16
705-10 Correspondence Guidelines Business and Financial Affairs Correspondence Revised 2021-04-25
705-12 Guidelines on Correspondence with Local, State, and Federal Officials Business and Financial Affairs Correspondence Revised 2018-06-07
705-16 Guidelines on Stationery, Business Cards, and Collateral Business and Financial Affairs Correspondence Revised 2018-04-25
706-10 Property Inventory Control System Policy Business and Financial Affairs Materiel Management - Property Inventory Control Revised 2007-01-22
706-12 Loan of Equipment - Procedure Business and Financial Affairs Materiel Management - Property Inventory Control Revised 2007-02-21
706-14 Property Requiring Special Handling - Procedure Business and Financial Affairs Materiel Management - Property Inventory Control Revised 2020-05-18
706-15 Fabricated Equipment - Procedure Business and Financial Affairs Materiel Management - Property Inventory Control Revised 2007-02-21
706-19 Physical Inventory of Equipment - Procedure Business and Financial Affairs Materiel Management - Property Inventory Control Revised 2007-02-14
706-20 Disposal or Transfer of University Equipment - Procedure Business and Financial Affairs Materiel Management - Property Inventory Control Revised 2017-03-13
707-10 Purchasing Procedures Business and Financial Affairs Materiel Management - Purchasing Revised 2017-08-03
707-12 Guidelines for Securing Services of Independent Contractors Business and Financial Affairs Materiel Management - Purchasing Revised 2001-07-16
707-16 Procedures for Departmental Purchase of Library Materials Business and Financial Affairs Materiel Management - Purchasing Revised 2010-07-13
710-10 Internal Audit Policy Business and Financial Affairs Audit Revised 2022-09-19
710-11 External Audit Policy Business and Financial Affairs Audit Revised 2022-09-19
711 Guidelines on University Self-Insurance Business and Financial Affairs Materiel Management - Insurance and Risk Management Rescinded 2023-01-24
712-10 Guidelines for Securing the Services of Independent Consultants Business and Financial Affairs Materiel Management - Agreements Revised 2011-12-21
712-12 Guidelines for Performance Agreements Business and Financial Affairs Materiel Management - Agreements Issued 2000-03-31
713-10 Policy on Student Fees and Service Charges Business and Financial Affairs Fees and Service Charges Revised 2010-07-06
713-11 Policy on Fees for Non-University Users of Campus Properties and Services Business and Financial Affairs Fees and Service Charges Reviewed 2005-06-08
714-15 Policy on Access to University Administrative Information Systems Business and Financial Affairs Computing and Information Systems Revised 2006-09-01
714-16 Procedures for Accessing University Administrative Information Systems Business and Financial Affairs Computing and Information Systems Revised 2011-09-01
714-17 Using University Administrative Information Systems Business and Financial Affairs Computing and Information Systems Reviewed 2006-08-24
714-18 Computer and Network Use Policy Business and Financial Affairs Computing and Information Systems Revised 2011-09-01
715-01 Policy on Travel Authorization and Approval Business and Financial Affairs Travel and Transportation Revised 2022-03-10
715-16 Moving and Relocation Guidelines Business and Financial Affairs Travel and Transportation Revised 2022-10-10
715-22 Guidelines on Use of University Vehicles Business and Financial Affairs Travel and Transportation Rescinded 2023-03-24
718 Foreign Students and Foreign Scholars: Visa Guidelines Business and Financial Affairs International Scholars Revised 2023-04-24
720-10 Information from Public Records (California Public Records Act) - Guidelines Business and Financial Affairs Information Access and Disclosure Revised 2020-11-09
720-11 Privacy of and Access to Information (Excluding Student Records) - Guidelines Business and Financial Affairs Information Access and Disclosure Revised 2020-11-09
720-12 Student and Student Applicant Records - Guidelines Business and Financial Affairs Information Access and Disclosure Revised 2017-10-16
721-10 Records Management Guidelines Business and Financial Affairs Records Management Revised 2023-01-13
721-12 Archives Business and Financial Affairs Records Management Revised 2017-08-07
800-10 Telecommunications System Guidelines Communications Electronic Communications Revised 2011-08-11
800-11 Campus Radio Systems Guidelines Communications Electronic Communications Revised 2007-12-21
800-12 Data Communication Systems Guidelines Communications Electronic Communications Revised 2011-09-11
800-13 UCInet Guidelines Communications Electronic Communications Revised 2011-08-21
800-15 UCI Guidelines for the UC Electronic Communications Policy Communications Electronic Communications Revised 2011-09-11
800-16 Web Policy Communications Electronic Communications Revised 2017-10-27
800-17 UCI Implementation Guidelines for Notification in Instances of Security Breaches Involving Personal Information Data Communications Electronic Communications Revised 2006-09-20
800-18 Security Guidelines for Computers and Devices Connected to UCInet Communications Electronic Communications Revised 2019-12-11
800-20 ZotMail Guidelines Communications Electronic Communications Revised 2023-04-18
801 Policy on Mail Services, Shipping and Receiving Communications Distribution Services Revised 2013-05-16
802-10 Division of Teaching Excellence and Innovation Guidelines Communications Instructional Resources Revised 2018-03-16
802-11 Policy on Use of Videotapes Communications Instructional Resources Revised 2015-08-13
802-12 Policy on Off-Air Recording of Broadcast Programming for Educational Purposes Communications Instructional Resources Revised 2011-03-09
900-01 Free Speech at UCI Policy Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised 2023-05-15
900-10 Policy on Use and Scheduling of UC Irvine Properties Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised 2010-05-06
900-11 Guidelines for Scheduling Campus Properties through Student Center & Event Services Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised 2010-05-06
900-12 Policy on Posting and Distribution of Literature and Materials Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised 2015-03-09
900-13 Policy on the Sale, Service and Consumption of Alcoholic Beverages Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised 2018-03-28
900-14 Access Regulations for Employee Organizations Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised 2013-09-06
900-15 UCI Major Events Policy Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Issued 2019-01-04
900-16 Policy on Temporary Access to University Properties by Off-Campus Vendors and Commercial Entities Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised 2015-04-17
900-17 Guidelines on Display of National and State Flags Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised 2021-06-01
900-19 Guidelines on Scheduling General Assignment Classrooms for Academic Instruction Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Issued 2017-10-16
900-20 Withdrawal of Consent to Remain on Campus - Policy Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised 2012-04-09
900-21 Withdrawal of Consent to Remain on Campus - Procedure Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised 2012-04-09
900-22 ASUCI Marquee Posting Policy Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised 2008-04-22
900-23 UCI Guidance Concerning Disruption of University Activities Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Issued 2019-09-17
900-30 Policy on Filming and Photography on the UC Irvine Campus Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Issued 2023-07-21
900-31 Guidelines for Filming and Photography on the UC Irvine Campus Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Issued 2023-07-21
900-32 Guidelines for the Design and Placement of Banners on the UC Irvine Campus Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised 2018-04-25
900-33 Small Unmanned Aircraft Systems/Drone Procedures Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - General Use Revised 2023-02-01
901-10 Capital Planning Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - Planning and Construction Revised 2002-05-17
901-11 Procedure for Naming University Properties, Programs, and Facilities Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - Planning and Construction Revised 2015-12-18
901-12 Environmental Planning & Sustainability Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - Planning and Construction Revised 2015-07-16
901-13 Design & Construction Services Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - Planning and Construction Revised 2001-03-13
902-10 Guidelines for UCI Campus Services Provided by Facilities Managements Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - Maintenance and Operation Revised 2016-09-28
902-12 Guidelines for the Conservation and Management of Energy and Water Resources Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - Maintenance and Operation Revised 2015-07-17
902-13 Guidelines for Electronic Security Systems Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - Maintenance and Operation Revised 2012-09-25
902-14 Policy for Key Control and Access to Campus Facilities Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Buildings and Grounds - Maintenance and Operation Revised 2012-07-31
903-10 Environmental Health and Safety (EHS) Policy Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Environmental Health and Safety Revised 2022-05-12
903-14 Smoke and Tobacco Free Environment Policy and Procedures Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Environmental Health and Safety Revised 2018-09-21
903-15 Guidelines on Acquisition and Use of Controlled Substances and Precursor Chemicals in Research Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Environmental Health and Safety Revised 2017-09-11
903-23 Fireworks Policy Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Environmental Health and Safety Issued 2004-06-23
903-29 Drug and Alcohol Testing of Transportation Employees Policy Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Environmental Health and Safety Revised 2022-01-06
903-30 Drug and Alcohol Testing of Transportation Employees Procedures Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Environmental Health and Safety Revised 2011-05-01
903-31 Guidelines for the Public Access Automatic External Defibrillation Program Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Environmental Health and Safety Revised 2016-01-26
904 Policy on Parking, Transportation and Traffic Regulation Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Transportation and Distribution Services Revised 2023-08-22
904-10 Parking Definitions, Laws and Enforcement Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Transportation and Distribution Services Revised 2021-02-16
904-11 Parking Permits and Adjudication Guidelines Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Transportation and Distribution Services Revised 2012-06-14
904-12 Sustainable Transportation Guidelines Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Transportation and Distribution Services Revised 2012-06-14
904-13 Guidelines for Vehicles Other Than Automobiles Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Transportation and Distribution Services Revised 2022-04-22
904-14 VIP Service Program Guidelines Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Transportation and Distribution Services Revised 2012-06-14
904-15 Guidelines on Use of University Vehicles Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Transportation and Distribution Services Issued 2023-03-24
904-20 Guidelines on Conditions of Use of Tax-Free Alcohol Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Transportation and Distribution Services Revised 2013-11-19
905 Police Department - Authority and Jurisdiction Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Public Safety Revised 2018-08-15
905-10 Police - General Procedures Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Public Safety Rescinded 2023-01-12
905-20 Driver Safety and Driving Records: DMV Employer Pull Notice (EPN) Program Procedures Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Public Safety Revised 2022-10-17
905-30 Emergency Management Policy Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Public Safety Revised 2022-12-22
905-40 Policy on Non-Research Animals on Campus Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Public Safety Revised 2016-02-01
905-41 Guidelines for Reporting Animal-Related Issues Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Public Safety Revised 2012-06-04
905-50 Clery Act Compliance Procedures Physical Environment and Properties
For other UCI Police policies, see UCI Police Department Policies. 		Public Safety Revised 2022-09-15