UCI Official Policies & Procedures Homepage

Welcome

UC Irvine's Official University Policies & Procedures website is a centralized location for portal-like access to systemwide and campus policy information.

Policy Office Purpose

UC Irvine's Official University Policies & Procedures website is the centralized location for campus and systemwide policy information, delegations of authority, and administrative organization charts. The website is maintained by the Administrative Policy and Compliance Specialist.

UC Irvine's Administrative Policies and Procedures communicate the University's expectations for the conduct of its employees and requirements for the efficient and ethical management of University business processes. The revision and approval of these documents is coordinated by the Administrative Policy and Compliance Specialist, who also assists policy and procedure owners with the research and development of proposed policies.

This is the official site for all UCI administrative policies and delegations of authority.

The policies contained within the administrative policy manuals apply to all UCI units, including UCI Health and other off-site locations. Questions about policy content should be directed to the responsible department identified in the policy section.

Contact Us

Staff

Reina Marchi
[she/her/ella]
Policy and Compliance Specialist

UCI Administrative Policy Manuals

Ellucid Policy Management Software

Policy Update Summary

This is a list of most recent policy updates in the last 12 months. Refer to Updates page for more information.

Rescinded Policies

Presidential Policies

  • Presidential Policy on Sustainable Practices underwent a systemwide review for revisions. Revisions include adding the new Climate Action and Anti-Racism, Diversity Equity and Inclusion and other edits to clarify intent and improve readability.
  • Presidential Policy on Developing and Maintaining Presidential Policies (Policy on Policies) underwent a systemwide review for revisions. Revisions include updating the title, scope, summary, and definitions for terms frequently used; adding additional requirements; adding responsibilities for the Policy Action Committee, Division Leader, Stakeholders and Required Reviewers; revision procedures and technical changes for readability and clarity.

Presidential Policies

  • Presidential Delegation of Authority DA2654- Revolving Fund Withdrawals was updated to replace DA2584.  This delegation from the President of the University of California to the Chancellor at UCI gives the authority to designate representatives of the University who sign checks, drafts, or other orders for the payment of money or initiate electronic transfers of funds, provided that all such representatives are covered by fidelity bond.

Rescinded Policies

Presidential Policies

Presidential Policies

  • 715-22 Guidelines on Use of University Vehicles underwent technical revisions to clarify procedures and update links and titles
  • 900-33 Unmanned Aircraft Systems/Drone Procedures underwent technical revisions to clarify procedures, update definitions and update links and titles

Rescinded Policies

  • 905-10 Police-General Procedures was rescinded because all pertinent and updated information can be found on the UCI Police Department web page.

Presidential Policies

Rescinded Policies

Presidential Policies

  • UC Policy on Anti-Discrimination underwent a systemwide review. Revisions aim to address the University's policies and procedures for responding to complaints of all forms of discrimination and harassment based on protected categories, including discrimination, harassment, and retaliation that applies to all staff, faculty and academic appointees, and students.
  • Sec. 710-10 Internal Audit Policy underwent technical revisions to clarify procedures and update links and titles
  • Sec. 710-11 External Audit Policy underwent technical revisions to clarify procedures and update links and titles
  • Sec. 905-30 Emergency Management Policy underwent technical revisions to update outdated definitions.

Office of the President

G-28 travel regulations underwent revisions to increase the maximum M&IE rate to $79 per day for the Fiscal Year 2022-2023 based on the information published by the US General Services Administration.

BUS- 79 Expenditures for Business Meeting, Entertainment, and Other Occasions underwent revisions to increase in the maximum meal rates for entertainment, business meetings, and other occasions for the Fiscal year 2022-23 by 10%. This increase is in response to a 40-year high inflation rate and soaring food prices. In addition, the maximum per-person rate for meals and light refreshments includes only the cost of food and beverages for the donor and recruitment related events hosted by the President and the Chancellors. For all other events, the total cost of labor, sales tax, delivery fees or other services fee will continue to be included in the calculation of the maximum per-person rates for breakfast, lunch, dinner, and light refreshments.

Policy on Abusive Conduct in the Workplace underwent revisions in response to the request of the President,  with support from The Regents of the University of California, to develop a Presidential Policy on Abusive Conduct in the Workplace with equal applicability to faculty, staff, and student employees.

PPSM-2.210 Absence from Work underwent revisions to increase the pay calculation for Pay for Family Care and Bonding (PFCB) from 70 percent to 100 percent of an employee’s eligible earnings. This increase is effective January 1, 2023.

PPSM-20 Recruitment and Promotion underwent a “required by law” review to further support the University’s commitment to pay equity and to align with California Senate Bill 1162 (SB-1162). Technical edits also include adding subsections to Section III.A and editing the use of the terms “applicant” and “candidate” for increased clarity. 

PPSM-30 Compensation underwent a “required by law” review to further support the University’s commitment to pay equity and to align with California Senate Bill 1162 (SB-1162) and added new Section III.B.1.d (Access to Salary Range Information).

  • Sec. 701-19 Payroll Certification System Guidelines for Federally Sponsored Projects underwent technical revisions to clarify procedures and update links and titles
  • Sec. 905-20 Driver Safety & Driving Records- DMV Pull Notice underwent technical revisions to clarify procedures and update links and titles
  • Sec. 715-16: Moving and Relocation Guidelines underwent technical revisions to clarify procedures and update links and titles
  • Sec. 905-50 Clery Act Compliance procedures  underwent technical revisions to clarify procedures and definitions to match the UCOP Interim Policy and update links and titles.

Office of the President

New UC Research Data Policy- was issued July 15, 2022 and is posted at http://policy.ucop.edu/. The intent of this new Presidential Policy is to clarify the ownership of and responsibility for research data generated during the course of University research, encourage active data management and sharing practices, and provide guidance with respect to procedures when a University researcher leaves the University. Ownership of Research Data by the Regents of the University of California is a long-standing precept originally articulated in Section 020 of the Academic Personnel Manual (APM-020), or Regulation 4. Specifically, APM-020 Part II. Sec. 5 states that “Notebooks and other original records of the research are the property of the University.”

Regents Policy 5309 University of California Employee Housing Assistance Program- underwent technical review and revisions to the title of this document was updated from Implementation Guidelines to Program Requirements per the recommendation of the Policy Advisory Committee (PAC).  In addition, the technical changes do not result in a material change to the Housing Programs, with the exception of the addition of the Zero Interest Supplemental Home Loan Program (ZIP Loan). This program addition was approved by the Regents in January 2022. The ZIP Loan provides an alternate housing assistance option to help support the recruitment and retention of eligible faculty and Senior Management Group (SMGs). Revisions also include updates to the general loan parameters and other administrative changes for clarity and consistency.
Policy on Vaccination Programs with Interim Amendments- underwent revisions to include a consolidation of all existing vaccination requirements other than the Student Immunization Policy, updated language consistent with current public health usage, and extended definition of Covered Non-Affiliate to include K-12 students and children enrolled in day care programs and camps sponsored by the University or operated at a University Facility or Location; as well as individuals enrolled in UC extension programs, continuing education, lifelong learning, seminars, workshops, and other non degree-granting educational programs, professional development, and/or recreational programs.
IS-5 Licensing and Operations of University Radio, Television and Microwaveunderwent technical revisions to include the newest policy template, corrected grammar and verbs to match policy language, added the functional e-mail address for the Coordinator: uc_fcc_licenses@ucop.edu, The requirement to print a copy of the FCC regulation was deleted - it is online and readily available at https://www.ecfr.gov/ and terms, role names and organization names were updated to reflect current conventions.